THE BEACH AND TENNIS CLUB

         CONDOMINIUM MANAGEMENT, INC.

 

MINUTES OF

BOARD OF DIRECTORS MEETING

 

Monday, April 22, 2010

   

The meeting was called to order, Monday, April 22, 2010 at 2:05 P.M., in the Lobby in Building 3 at 5700 Bonita Beach Road, Bonita Springs, Florida.

 

Proof of Posting:  The notices were posted in Building 3 Lobby, all elevator and laundry room bulletin boards and the mailroom.

 

Roll Call:  Ted Korkosz, Karen Polacek, Bill Birthright and Jim Meleo were present in person.  Ron Tipsword was absent.  This established a quorum.  Also in attendance were Kirk Hoggatt, General Manager, Doris Bush, Administrative Assistant and approx. 39 owners.

 

Pledge of Allegiance:  All stood for the Pledge of Allegiance to the United States flag. 

 

Minutes:  Bill Birthright moved, seconded by Karen Polacek, and the Board members unanimously approved to waive the reading and accept the minutes as submitted of the meeting of March 29, 2010. 

 

President’s Report:  Ted Korkosz, President, reviewed items in the meeting agenda to be discussed.  Fun times were had this year with the various activities.  Reviewed actions taken.  Also, Board, Management and Maintenance are finalizing a list of “Work Projects” for the summer.

 

Treasurer’s Report:  Karen Polacek, Treasurer, reviewed the March financials.  She noted that the March financials appeared to be in order and that overall we are slightly under budget.

 

Vice President’s Report:  In Ron Tipsword’s absent, Ted Korkosz, President, reviewed items in V.P. list.  Concern about setting monies aside for the repaving the parking lot.  The parking lot is showing a lot of wear and tear.

 

Manager’s Report:  Reviewed elevator modernization program. Work on the north elevator in Building 2 will begin on May 17, and work will continue until Building 4 and Building 5 are complete.  Payment schedule has been extended into the first part of 2011.

 

New Committees:  All of the newly formed committees and sub-committees were recognized.

 

Lobby Roof Project Update:  Dave MacDonald, Chairman, gave report.  Support system has not been finalized and we are waiting for a response.  Will report at next meeting.

 

Committee Reports:  No other reports were available.

 

Mailings to Owners:  Security program will involve locking restrooms, laundry rooms and mail room at 10:00 at night and reopening at 7:00 in the morning.  All mailings will be bundled into the next Beachhead newsletter, now scheduled for June.

 

Hurricane Glass for Bldgs 1 & 4:  Need to get updated proposals with options for next meeting.

 

Mandatory Hurricane Glass for Units:  Jim Meleo, Secretary, discussed possible need for hurricane glass for all units.  Will check with insurance agent for any positive impact on premium cost to have hurricane-proof glass in all units.  Tabled until next meeting.

 

Hurricane Ready Program:  Kirk Hoggatt reviewed maintenance plans to secure our property in the event of an incoming tropical storm.

 

WiFi Update:  Based on owner’s comments, costs of current plans and the changing technology, Manager recommended no action be taken at this time.  This item will be reviewed as the situation dictates.

 

Restaurant Review:  The restaurant is currently behind on rent payments going on three months with no intention made to us to pay.  Jim Meleo moved to have our attorney to send a letter to the restaurant to make payments or vacate.  Seconded by Karen Polacek and approved unanimously by the Board.

 

Next Board Meeting:  Tentatively, Tuesday May 4, 2010 at 2:00 PM.

 

Motion by Bill Birthright and seconded by Jim Meleo to adjourn.  Motion carried.

 

Meeting adjourned at 3:08 P.M.

 

Approved:  06/09/10  

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THE BEACH AND TENNIS CLUB CONDOMINIUM MANAGEMENT, INC.

 

HIGHLIGHTS OF

BOARD OF DIRECTORS MEETING

 

Wednesday, June 9, 2010

 

 

The meeting was called to order, Wednesday, June 9, 2010 at 2:03 P.M., in the Lobby in Building 3 at 5700 Bonita Beach Road, Bonita Springs, Florida.

 

Proof of Posting:  The notices were posted in Building 3 Lobby, all elevator and laundry room bulletin boards and the mailroom.

 

Roll Call:  Ted Korkosz, Bill Birthright and Jim Meleo were present in person.  Ron Tipsword and Karen Polacek were on speakerphone.  This established a quorum.  Also in attendance were Kirk Hoggatt, General Manager, Doris Bush, Administrative Assistant and approx. 7 owners.

 

Pledge of Allegiance:  All stood for the Pledge of Allegiance to the United States flag. 

 

Minutes:  Bill Birthright moved, seconded by Jim Meleo, and the Board members unanimously approved to waive the reading and accept the minutes as submitted of the meeting of April 22, 2010. 

 

President’s Report:  Ted Korkosz, President, reviewed items in the meeting agenda to be discussed.  Reviewed actions to be taken.  Also, Board, Management and Maintenance are finalizing a revised list of “Work Projects” for the summer.

 

Treasurer’s Report:  Karen Polacek, Treasurer, reviewed the May financials.  She noted that the May financials appeared to be in order and that overall we are slightly under budget.

 

Vice President’s Report:  Ron Tipsword reviewed some items on Projects list.  Concern about setting monies aside for the repaving the parking lot.  The parking lot is showing a lot of wear and tear.  We plan to patch the worst spots this summer and budget for repaving.

 

Manager’s Report:  Reviewed elevator modernization program. The north elevator in Building 2 is now complete.  Work will continue until Building 4 and Building 5 are complete.  Payment schedule has been extended into the first part of 2011. 

 

Regarding our swimming pools, several items are being repaired or replaced to meet code.  Ted Korkosz moved to accept the proposal from Sand Stone for $12,910 for required repairs to pools.  Seconded by Karen Polacek and approved unanimously by the Board.  Repairs consist of a new aluminum structure for the Pool 1 pump house, install 2 new lights in Pool 1 and 1 light in kids pool, at Pool 1 install new wiring for lights, and acid wash both pools.

 

Restaurant Update:  We’re having A/C repairs and replacement done at the restaurant.  The restaurant is currently behind on rent payments for March, April, May and June with no intention made to us to pay.  Ted Korkosz moved to have our attorney prepare a letter of “Surrender Possession” to the restaurant to pay our $20,000 invoice, less May and June rent; keeping the $10,000 escrow and free us from any future claims for loss.  Seconded by Jim Meleo and approved unanimously by the Board.

 

Building Repair:  Reviewed current work on Buildings 5 & 2.  No other proposals or cost estimates were available at this time.  When received, new info will be submitted to the Board.

 

Spending Freeze:  Will hold spending for major projects for now.  Will continue to review and will schedule projects with Board approval where necessary, required and can afford.

 

Continuing Summer Projects:  Will be continuing to review the Summer Projects list and picking which ones to do.  Also reviewing maintenance plans to secure our property in the event of an incoming tropical storm.

 

Beachhead Mailing and Enclosures:  All mailings, including pet policy, contractor guide, and tennis revision letter, will be bundled into the next Beachhead newsletter, now scheduled for next week.

 

Next Board Meeting:  Tentatively, scheduled for sometime in October.  Or scheduled as needed.

 

Motion by Bill Birthright and seconded by Jim Meleo to adjourn.  Motion carried.

 

Meeting adjourned at 3:17 P.M.