® NOTICE ¬

BOARD OF DIRECTORS MEETING

DATE: MONDAY, MARCH 29, 2010 AT 2:00 PM

PLACE: LOBBY, BUILDING # 3

5700 BONITA BEACH ROAD, BONITA SPRINGS, FLORIDA

AGENDA - T.B.A.

1. Proof of Posting / Roll Call

2. Pledge of Allegiance

3. Reading and Approval of Minutes from Last Meeting, 03/02/10

4. President’s Report – 

5. Treasurer’s Report –

6. Manager’s Report – 

7. Committee Reports – Lobby / Lobby Roof / Boaters / Other

8. Tennis Letter To All Owners – Attorney’s Opinion

9. Lobby Roof (Atrium) Astro Turf

10. 

11. 

12. 

13. 

14. 

15. Adjournment of Meeting

PLEASE NOTE:

ANY OWNER WHO WISHES TO SPEAK AT THE MEETING ON ANY AGENDA ITEM SHOULD SIGN IN AT THE OFFICE, OR BEFORE THE MEETING. EACH SPEAKER WILL BE LIMITED TO THREE (3) MINUTES AND EACH CAN SPEAK ONLY ONE TIME.

ONLY OWNERS MAY SPEAK AT THIS MEETING

POSTED 03/25/2010

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              THE BEACH AND TENNIS CLUB

         CONDOMINIUM MANAGEMENT, INC.

 

MINUTES OF

 

BOARD OF DIRECTORS MEETING

 

Monday, February 8, 2010

 

 

The meeting was called to order, Monday, February 8, 2010 at 9:00 A.M., in the Lobby in Building 3 at 5700 Bonita Beach Road, Bonita Springs, Florida.

 

Proof of Posting:  The notices were posted in Building 3 Lobby, all elevator and laundry room bulletin boards and the mailroom.

 

Roll Call:  Ted Korkosz, Ron Tipsword, Karen Polacek and Jim Meleo were present in person.  Bill Birthright was absent.  This established a quorum.  Also in attendance were Kirk Hoggatt, General Manager, Doris Bush, Administrative Assistant and approx. 48 owners.

 

Pledge of Allegiance:  All stood for the Pledge of Allegiance to the United States flag. 

 

Minutes:  Ted Korkosz moved, seconded by Karen Polacek, and the Board members unanimously approved to accept the minutes as submitted of the meeting of January 25, 2010. 

 

President’s Report:  Ted Korkosz, President, recognized all those residents who have passed since the last meeting, including Wanita Dyball, and George Kurze.  Also, commended the work done on the Owner’s Rental Board in the Mail Room, and condemned the destruction done to the information on the board. 

 

Treasurer’s Report:  Karen Polacek, Treasurer, has not had the opportunity to review the current financials (they should be available later this week).  However, she did say that the end of last year’s financials appeared to be in order.

 

Manager’s Report:  Updated the elevator modernization program – Bldg 2 will begin on March 8.  Bldg 2 fire pump has been repaired – checking all the other Bldg’s fire pumps for needed repairs.  Manager and Maintenance Supervisor to do at least once a week grounds inspections.

 

Committee Reports:  Lobby Committee:  Preparing ideas and proposals for Lobby decoration.  Discussed Lobby usage plans. // Lobby Roof Committee:  Reviewed idea of synthetic turf.  Committee to submit cost and design proposals at next meeting.

 

Tennis Rules Review:  Reviewed current policy on court usage and attorney’s opinion on policy to charge renter’s to pay to play tennis.

 

Building 1 Generator Replacement:  Updated Bldg 1 Generator replacement.  Should be completed within the next 2 weeks.

 

Approval of Engagement for 2009 Compilation:  After discussion of the two compilation proposals received (Spires & Stroemer), Karen Polacek moved, seconded by Ron Tipsword, to accept the proposal from Spires for the 2009 compilation.   The Board members unanimously approved to accept the Spires proposal.

 

Approval to Purchase Walkway Scrubber (Alpha Chemical):  Board was advised of need for a good walkway scrubber.  Maintenance has evaluated several units and has found one that works well from Alpha Chemical for $9,995.  Karen Polacek moved to purchase the scrubber from Alpha Chemical for $9,995.  Seconded by Jim Meleo and approved unanimously by the Board.

 

Hurricane Windows & Doors for First Floor – Bldgs 1, 2 & 5:  Gulf Coast Construction has the best proposal for the installation of hurricane glass on the first floor of Bldg 1, 2 & 5 ($14,894 plus permit ($135.00x3)).  No membranes on first floor, all proposals are OK.  Motion by Karen Polacek, seconded by Jim Meleo and approved unanimously by the Board to contract with Gulf Coast Construction to install hurricane windows and doors in Bldgs 1, 2 & 5.

 

Next Board Meeting:  Date and time to be announced.

 

Motion by Ted Korkosz and seconded by Ron Tipsword to adjourn.  Motion carried.

 

Meeting adjourned at 10:07 A.M.

   

Approved:  02/08/10  

 

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THE BEACH AND TENNIS CLUB CONDOMINIUM MANAGEMENT, INC.

 

HIGHLIGHTS OF

 

BOARD OF DIRECTORS MEETING

 

Tuesday, March 2, 2010

 

 

The meeting was called to order, Tuesday, March 2, 2010 at 2:00 P.M., in the Lobby in Building 3 at 5700 Bonita Beach Road, Bonita Springs, Florida.

 

Proof of Posting:  The notices were posted in Building 3 Lobby, all elevator and laundry room bulletin boards and the mailroom.

 

Roll Call:  Ted Korkosz, Ron Tipsword, Karen Polacek and Jim Meleo were present in person.  Bill Birthright arrived late.  This established a quorum.  Also in attendance were Kirk Hoggatt, General Manager, Doris Bush, Administrative Assistant and approx. 48 owners.

 

Pledge of Allegiance:  All stood for the Pledge of Allegiance to the United States flag. 

 

Minutes:  Ted Korkosz moved, seconded by Karen Polacek, and the Board members unanimously approved to waive the reading and accept the minutes as submitted of the meeting of February 8, 2010. 

 

President’s Report:  Ted Korkosz, President, recognized all those residents who have passed since the last meeting, including Paul Janda.  Noted that the BTC management office is a place of business, not for socializing.  Next Board meeting is tentatively scheduled for Monday, March 29, 2010.

 

Treasurer’s Report:  Karen Polacek, Treasurer, reviewed the year-end and January financials.  She noted that the end of last year’s financials and January financials appeared to be in order.

 

Manager’s Report:  Building 2 elevator modernization program is still scheduled to begin on March 8.  They will have a crane out that week.  Bldg 1 generator has been repaired.  We’ve taken possession of the new floor scrubber and have been using it.

 

Vice President’s Report:  Ron Tipsword, Vice President, reminded all that there is a three-minute limit for those recognized to speak at the Board meeting.  Also, noted that under old business a pet policy issue has been left open and needs to be placed on the next Board meeting agenda for closure.  Treat others as you want to be treated, don’t be vindictive.

 

Committee Reports: 

Boating Committee:  Mike Huber, Chairman, noted the Boating Committee has had meetings and is preparing a revision to update the policy, to be presented at the next meeting.

Lobby Committee:  Tom Korson, Acting Chairman, gave report.  Invoices for Lobby decorating will be paid through our office.  A meeting of Lobby workers is being planned.  The objective is to have the Lobby completely decorated this year.

Owner’s Rights Committee:  Red Tenhopen, Chairman, noted that the committee had their initial meeting and elected Red TenHopen as Chairman.  The committee recommendation was given to each Board member.  Further meetings will be scheduled as needed.

Lobby Roof Committee:  Dave MacDonald, Chairman, reviewed plans to use synthetic turf.  Committee submitted cost and design proposals.

Tennis Committee:  Dick Peel, Chairman, gave report on tennis activities at BTC. 

 

Tennis Rules Review:  Reviewed current policy on court usage and attorney’s opinion on policy to charge renter’s to pay to play tennis.  Ted Korkosz moved to add to Tennis Policy that renters play for free, seconded by Karen Polacek.  Ron Tipsword has reservation on voting until they have a meeting with our tennis pro, Phil Milford.  Same for Jim Meleo and Bill Birthright.  Vote on motion taken:  Two votes YES, three votes NO.  Those opposed were Ron Tipsword, Jim Meleo and Bill Birthright.  Motion defeated.

 

Approval of 2010 Insurance Renewal:  With the recommendation of our Insurance committee, Ron Tipsword, Tony Sielucka and Tom Korson, to use IRMS insurance for this year.  Ted Korkosz moved to accept the insurance committee recommendation of IRMS for our 2010 insurance coverage, seconded by Ron Tipsword and approved unanimously by the Board.

 

Tow Truck Parking In BTC Lot:  We checked with towing company, who told us they could not park their trucks here.  Their drivers are performing other work at their shop when not driving.

 

Owner’s Rental Board:  Board is accepted and used.  It appears to be a good idea.

 

Block Party:  Proposed an association parking lot party with game day.  To be planned.

 

Possible WiFi:  We have received two proposals for WiFi for the complex.  Getting more details for next meeting.  Best proposal to date is approx. $30,000 plus $20,000/yr service.

 

Next Board Meeting:  Tentatively, Monday, March 29, 2010 at 2:00 PM.

 

Motion by Karen Polacek and seconded by Jim Meleo to adjourn.  Motion carried.

 

Meeting adjourned at 3:55 P.M.