The candidates for
the election for the 2012 Board of Directors of
THE BEACH AND TENNIS CLUB
CONDOMINIUM MANAGEMENT, INC.
are as follows:
(The election will
be for Directors to fill
three (3) upcoming
vacancies on The Board of Directors for The Association.)
Ronald K. Ely
#4003
Norbert G. Smith
#4604
Timothy Stilwell
#1301
Ron R. Tipsword
#3802 & #4803
SECOND NOTICE OF
ANNUAL MEMBERS MEETING AND ELECTION OF DIRECTORS FOR
THE BEACH AND TENNIS CLUB
CONDOMINIUM MANAGEMENT, INC.
TO ALL MEMBERS:
The Beach & Tennis Club Annual Members meeting will be held on TUESDAY, JANUARY 10, 2012 AT 9:00 A.M. at THE BEACH AND TENNIS CLUB, BUILDING #3 LOBBY for the purpose of electing three (3) Directors and such other business as may lawfully be conducted.
AGENDA:
1.
Appointment of Ballot Inspectors
2.
Election of Directors for Terms
of Office
3.
Certify a Quorum ˇV Call to Order
4.
Proof of Notice of Meeting
5.
6.
Unfinished Business
7.
New Business
8.
Adjournment
It is VERY IMPORTANT that you attend the meeting. Please return your proxy prior to the meeting so that the required quorum of 181 members, attending either in person or by proxy, is met prior to the meeting. Without a quorum no business can be conducted.
Enclosed with this notice is:
PLEASE
FOLLOW THESE INSTRUCTIONS CAREFULLY:
Please note the following information about PROXIES:
A proxy is for the purpose of appointing
another person to vote for you as you specifically direct (except
for nonsubstantive items) in case you are not able to attend the
meeting. All owners of the
unit, or the one among them that they designated on a voting certificate
must sign it. Please note
that you cannot vote for directors by proxy.
If you intend to vote for directors, and do not plan to attend
the annual meeting,
you must vote on
the enclosed election ballot.
The proxy should
be submitted to the Association before the scheduled time of the
meeting. It can
be hand delivered, either by you or by your proxy, or mailed to the
Association at
If you appoint a proxy and later decide you will be able to attend the meeting in person, you may withdraw your proxy when you register at the meeting.
A proxy may be revoked in writing or suspended by a later proxy to another person. It also may be assigned (substituted) by the person designated on the proxy to a third person if the person you designate as proxy decides that he or she will be unable to attend the meeting.
Date: December 6, 2011 BY ORDER OF THE BOARD OF DIRECTORS
_____________________________________
Kirk Hoggatt, General Manager
THE BEACH AND
TENNIS CLUB CONDOMINIUM MANAGEMENT, INC.
MINUTES OF
BOARD OF DIRECTORS MEETING
The meeting
was called to order, Friday, October 21, 2011 at 1:30 P.M., in the Lobby
in Building 3 at 5700 Bonita Beach Road,
Proof of Posting:
The notices were posted in Building 3 lobby, all elevator
bulletin boards and the mailroom.
Roll Call:
Ron Tipsword, Glenn David, Jim Meleo and Ted Korkosz were present
in person.
Karen Polacek was
present by speaker-phone.
This established a quorum.
Also in attendance was Kirk Hoggatt, General Manager, Doris Bush, Admin.
Asst.,
and approximately 30 owners.
Pledge of Allegiance:
All stood for the Pledge of Allegiance to the United States of America.
Minutes:
Glenn David moved, seconded by Jim Meleo, and the Board members present
unanimously approved to waive the
reading and accept the minutes as submitted of the meeting of May 20,
2011.
Presidentˇ¦s Report:
Ron Tipsword, President, welcomed back everyone.
Grounds are getting into shape (100% improvement from September).
Ron and Jim attended a seminar with CAM managers on budgets.
Treasurerˇ¦s Report:
Jim Meleo, Treasurer, reviewed the September 2011 financials and the
most recent Accounts Receivable report.
Noted, we are over budget and that we are watching our
expenditures.
Managerˇ¦s Report:
Reported on insurance changes, Pool 1 & 2 painting - excessive repairs
and rain delays; walkway repainting is started; reported 2 owner's
deaths and 2 new employees - Dan Balensiefer and Del Hughes; and website
update.
Ratifications: The
BOD ratified their votes on Trash Chute Service Room restoration to
South Florida Painting; Unit
5506 Remodel; Bonita Breeze
summer closing (August - September);
Hickory-Forrester sidewalk extension to City of Bonita Springs.
The BOD ratified all of the above items.
Review of 2012 Proposed Budget: Reviewed
the proposed 2012 budget.
Glenn David moved, seconded by Jim Meleo, and the Board members
present unanimously approved the
proposed 2012 Budget to be presented to the membership with a 2 week
notice. Meeting to be held
on Thursday, November 10, 2011.
Projects: Kirk
Hoggatt, Manager, reviewed status of
projects. The trash chute service
rooms will start to be restored now that permits have been issued.
Building 5 east stairwell will be repaired as soon as a
contractor is selected (Have 2 bids, waiting on 1 other.).
Paving of the parking lot will be tabled until new Board and next
spring.
Issues:
Washing Lanais:
No policy currently.
Be considerate of other owners.
Guidelines to be implemented.
Washing Windows:
Suggested owners get group-rate on getting windows washed.
Illegal Parking:
Owners be proactive to illegal parking on BTC property.
No Smoking on Lanais:
Florida statute - no smoking on lanais.
Towing:
Protocol on who to call for towing, what info to have
Policy 14.0 Revision (Maintenance Work):
Revision was tabled until
next meeting. Requested
attorney opinion on suggested revisions.
Policy 17.0 Revision (Dryer Vents):
Revision tabled.
Reword and prepare for next
meeting.
Bonita Breeze Contract Addendum / Repairs:
Ron Tipsword, President, reported.
Restaurant has requested entertainment from 5:00 PM until 9:00
PM on Friday and Saturday through September 30, 2012.
Also, entertainment requested for Valentine's Day and St.
Patrick's Day, and increase volume on the televisions for football games
on Sunday and for the Super Bowl game.
Motion by Ron Tipsword, seconded
by Glenn David, to approve the Bonita Breeze entertainment request.
Any other entertainment requests must be in writing to, and
approved by the Board.
Approved by Board members present, except for Karen Polacek, who
disapproved.
Next Board Meeting:
The Board Budget meeting will be Thursday, November 10, 2011, at
1:30 PM.
Motion by Glenn David and
seconded by Jim Meleo to
adjourn. Motion carried.
Meeting adjourned at 4:04 P.M.
Approved:
11-10-11